Case Study: Seamless Facilitation: Enhancing Property Management Through Targeted Soft Skills Training
Executive Summary
To enhance customer satisfaction and employee engagement, TrainingPros’ client in the property management industry implemented a Customer Service Soft Skills program designed to strengthen service quality across all customer-facing employees and their managers. TrainingPros provided an experienced facilitator who conducted weekly virtual instructor-led training (vILT) sessions, managed all facets of the class – including registration, attendance, and follow-up – and continuously improved the program through strategic updates. The facilitator’s expertise and seamless management contributed to measurable improvements in customer satisfaction, reduced escalations, and increased employee engagement.
The Challenge
Customer satisfaction scores revealed inconsistencies in service quality and a potential misalignment in mid-management. Routine analysis highlighted opportunities to improve customer interactions across five key touchpoints. While a structured customer service soft skills program had been put in place, the organization needed a skilled facilitator to ensure consistent delivery, manage program logistics, and refine content based on participant feedback and business needs.
The Solution
TrainingPros provided an experienced facilitator who seamlessly integrated into the existing program and elevated its impact by:
- Delivering weekly vILT sessions to engage and develop customer-facing employees and managers. Drawing from years of experience in sales and service across multiple industries, the facilitator brought real-world examples and best practices that resonated with learners. Her ability to connect with participants and make training practical and relatable significantly enhanced learner engagement.
- Managing all facets of the class, including registration, attendance tracking, and post-session follow-ups. By ensuring seamless logistics and timely communication, she maintained high participation rates and provided a structured, organized learning environment.
- Providing ongoing program enhancements, refining content, and incorporating feedback to maximize effectiveness. Leveraging her extensive background in Learning & Development, she continuously improved the training by integrating new techniques, refining instructional materials, and ensuring the curriculum remained relevant and impactful.
The program itself focused on three key pillars:
- Foundational Customer Service Skills: Reinforcing core principles to ensure consistency and professionalism in customer interactions.
- Internal Customer Service Dynamics: Strengthening internal collaboration to support a culture of service excellence.
- De-Escalation Techniques: Equipping employees with strategies to effectively manage difficult customer interactions.
The Result
With the TrainingPros facilitation consultant ensuring seamless execution and continuous improvements, the program delivered outstanding results:
- Overall Experience Ratings (OER) increased, demonstrating a stronger customer experience.
- Q4 escalations per 1,000 homes decreased, reflecting improved conflict resolution and service effectiveness.
- Net Promoter Score (NPS) rose significantly, showcasing higher customer satisfaction.
By providing an expert facilitator to manage and enhance an already strong training program, TrainingPros helped drive meaningful improvements in customer service, employee engagement, and overall business performance.
Resources Provided
Technology Used
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